SUBMISSION GUIDE

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Manuscript Guidelines

  • Most current APA style –  periods should be followed by one space
  • 5000 word maximum – not including references and appendices
  • No more than six tables or figures
  • Include an APA-standard Title Page with running header
  • Include Abstract, Author Note
  • Include Author Biography and 2×1 pixel ratio profile picture of author(s)
  • Must be in a Word .doc or .docx file with
    • All margins set to one inch
    • Times New Roman 12-point font, double spaced
    • Text, table of references, simple tables, and other native Word elements in a single file
  • Refer  to the APA the styleguide when in doubt:

Metadata

  • Abstract should consist of one paragraph of no more than 250 words
  • Each biography should consist of one paragraph of no more 150 words
  • Prepare author(s) portrait(s) in .jpg, .gif, or .png format, 200×150 pixels or larger (optional)
  • Prepare a key word list, including topic (service learning, democratic engagement), discipline (sociology, education), methodology (quantitative, close reading), and specialized words and phrases

Submission Process

  • Register or log in here:
    • https://bearworks.missouristate.edu/cgi/submit.cgi?context=ejopa
  • Click “Submit  Article”
  • Upload anonymized manuscript
  • Enter metadata:
    • Author(s) name(s) (Note: the first name will be the corresponding author)
    • Title of the article
    • Abstract (copy and paste into a text box)
    • Upload author(s) portrait(s)
    • Keywords (copy and paste into text boxes)
  • Upload any supplemental files
    • Data sets and any additional documents
    • Tables and charts
    • Images (.jpg or .png format)

NOTE: Authors should receive an email verifying a complete submission shortly after finishing the process.

Preparation Checklist

As part of the submission process, authors are required to check off their submission’s compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. Manuscripts conform to the standards set forth in the most current edition of the American Psychological Association (APA) publication manual. Where available, URLs for the references have been provided.
  3. Manuscripts are in Microsoft Word format.
  4. Manuscripts do not identify the author(s) facilitating the double blind review process. Please follow the instructions in Ensuring a Blind Review.
  5. Author(s) biography are no more than 150 words and includes an author portrait.
  6. Supplemental text files are in .doc or .docx format. Images are in .jpg, .png, or .gif format.Spreadsheet files (excel, etc.) are translated into a word document format or saved as an image file to ensure proper display on the journal website.

Guest Editor Information

  1. Call for Submissions: Guest Editors (GE), with assistance from eJournal Editors, will develop a Call for Submission document, which should include estimated deadlines for submissions and publication.
  2. Guest Editors, GE will work with eJournal Managing Editor, ME: Guest Editors should be prepared to recruit articles and other materials for submission. It sometimes becomes necessary for Guest Editors to provide reviewers due to the to the nature of their special themed topic. All steps are overseen by the ME.
  3. Assign Reviewers: Everyone will receive notifications of submissions. Guest Editors will work with the Managing Editor (Darrell Hamlin) to decide if the article is acceptable for review. Guest Editors will provide recommendations to assign one Reviewer and the Managing Editor will assign one
  4. Editorial Decision: After both reviews are received, Guest Editors and the Managing Editor (Darrell Hamlin), will discuss and determine how to proceed with the article. In some cases Guest Editors may be asked to contact the author(s) and discuss the editors’ decisions in collaboration with the ME.
  5. Updates: Based on the number of submissions received, eJournal staff and Guest Editors will provide email updates and/or phone conferences. For example, an email update from the Guest Editors every other Monday while there are sporadic submissions. However, when close to publication or several articles are in various states of review and editing, weekly phone conferences may be required for all
  6. Copy Editing: eJournal staff is responsible for all copy edits, which average about three days per
  7. Opening Essay: Guest Editors will write an opening essay/editorial that describes the special topic.

e.g. “What does the scholarship say about the special topic? “How do institutions, government or educational, respond to the issue?” A brief outline of materials included in the issue will be provided. GEs will work with Darrell (ME), which should include a draft sent at least two weeks prior to publication.

  1. The journal of Public Affairs will provide for DOI
  2. All Editorial Decisions, content, and layout decisions are subject to approval from the eJournal
  3. Estimated Timeframe:
    • Call for Submissions: 3-6 months prior to Submission Deadline
    • Submission Deadline: Determined by all parties
    • Assigning Reviewers: Editors will strive to assign reviewers within a week of receiving a submission
    • Reviewer Acceptance: Reviewers will have 1 week to accept or decline the request to review, if no response or reviewer declines, editors will assign another reviewer
    • Review Deadline: After accepting, reviewers have 2 weeks to complete review. Editors should follow-up weekly to track and insure progress, contacting reviewers, editors, and authors as needed
    • Editorial Decision: Within 1 week after receiving both reviews, editors will consult and contact author(s)
    • Author Response to Editors’ Decision: To be determined by all parties
    • Copy Editing: 3 days per article
    • Opening Essay: 2 weeks prior to publication

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work’s authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Privacy

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

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